• Picture of the Week

    Veg grown at our Erskine site for delivery to the local hospital kitchen
  • Recruitment

    Vacancy for Assistant to CEO/Administration Manager 

    Help! This veterans mental health charity needs you if you are an all-singing, all-dancing powerhouse, love detail and working under pressure. You will be at the heart of this geographically-spread charity, from Dundee to London via Ayr and Glasgow. We promise you will not be bored and time will fly. Your standard of written and spoken English must be very high, as must your IT skills. Deadline for applications is 8am June 22.

    Full time, salary £23,460 based Erskine Hospital west of Glasgow from September 2015

    Please send a CV and covering letter to admin@gardeningleave.org

    Hours                                      Full time

    Pay                                          £23,460

    Place of work                        Normally the HQ of Gardening Leave (to be located at the Erskine Hospital west of Glasgow from September 2015)

    Responsible to                      Gardening Leave CEO

    Required skills                     Excellent written and verbal communication skills

    Excellent IT skills particularly Word, Excel, Access, Desktop administration, E-mail, On-line diary in Outlook, Survey Monkey (or equivalent), Photo management

    Evidence of enjoying systems management

    Understanding of the unique nature of the charity working environment

    Overall responsibilities

    1. To support the CEO. The current CEO is dyslexic and requires high levels of English spelling and grammar support.

    2. To be the first point of contact for the organisation,

    3. To manage the administration of the organisation.

    4. To support the Board.

    5. Human resource systems support.

    Finally, in a small, distance-managed organisation, this role is the internal lynchpin – and the heart of the organisation.

    Specific Responsibilities 

    See below in order of priority.

    Priority 1. To support the CEO

    • Correcting, creating and distributing written communication and documents produced by the CEO.
    • Running the CEO’s diary.
    • Making all travel arrangements and accommodation bookings for the CEO.
    • Supporting the work of the CEO.

    Priority 2. To be the first point of contact for the organisation 

    • Answering HQ phones and running incoming admin e-mail.
    • Dealing with internal requests or messages.

    Priority 3. To manage the administration of the organisation

    • Run and distribute Organisational Diaries.
    • Manage the Master Database, contacts used for dissemination.
    • Development of Word and data templates to be used throughout the organisation.
    • Develop and manage standard email and Word-based IT filing systems.
    • Develop and manage paper files where required.
    • All HR related administration.
    • Filing of the Gardening Leave photo library.
    • Internal and external dissemination.
    • Where appropriate, manage office volunteers or placements in the administration department.
    • Maintain all organisation memberships and subscriptions.
    • Ensure all insurance policies are up-to-date, including GL vehicle insurance, servicing, road tax, etc.
    • Manage and record all PVG and Scottish equivalent for staff, volunteers and board members.
    • Maintain stationery supplies and control stock (including general leaflets, etc.) across the organisation.
    • Book all central conference and training facilities across the organisation.
    • Maintain Office security.
    • Manage head office PAT testing.
    • Maintain HQ incident and near miss logbooks.

    Priority 4. To support the Board

    • Service the requirements of the Board and Executive Committee of Gardening Leave.
    • Maintain an appropriate filing system in support of the Board.
    • Support any subgroups of the Board.
    • Support recruitment processes for the Board or CEO position.
    • Support individual members of the Board on GL representational duties.

    Priority 5. Human resource systems support

    • Maintaining staff files and records.
    • Supporting recruitment activities.
    • Supporting Annual review systems.

    Any other task that is required by CEO!

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    • Sunny Spot 30
      Veterans using alcohol as self-medication and how attending Gardening Leave helps


    Due to unforeseen circumstances our Royal Hospital Chelsea garden is no longer opening to the public for @OpenSquares 13/14 June. Apologies

    About 5 hours ago

    RT @goodmovesjobs Assistant to CEO/Administration Manager job with @gardening_leave based in Erskine Hospital £23,460 bit.ly/1BKvdYD #charityjob

    About 5 hours ago

    We call our wonderful volunteers 'doses of decency' - here's why ow.ly/NOc0E #VolunteersWeek

    About 6 hours ago

    Check out this stunning pea 'tent' made by one of our veterans ow.ly/i/b4YDK #gardening

    About 9 hours ago

    We're recruiting: Assistant to CEO/Admin Manager #Glasgow #Gardening charity helping Armed Forces #veterans Please RT ow.ly/NMdPO


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    Registered in England: 26 Red Lion Square, London, WC1R 4AG
    Registered Company number: 06091057
    Charity registered number: 1119786
    Charity registered in Scotland: SC038563
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